For many business decision makers, being “at work” rarely means being “at the office.” Their day may find them in a cab, at the airport, on a shuttle bus, and in a hotel room — and needing to get work done in all those locations. Fortunately, cutting-edge document management solutions can remove the barriers that used to prevent employees from being productive on the road.
Here are some of the benefits of mobile document management.
More Effective Use of Travel Time
Whether they access the document management system from their smartphone, tablet, or laptop, travelers can use previously unproductive time to knock tasks off their To Do list. They can access and edit documents easily, apply signatures, and perform other actions that keep projects, processes, and workflows moving rather than on standby until the person returns to the office.
Remote Data Capture
Not only can users access documents within the company’s document management system, they can capture images or data to add to them. They can also create, save, and share new documents, or develop web-based forms that can, for example, simplify the collect of information from customers or prospects.
Improved Customer Service
Rather than having to put a customer question on the backburner until they return to the office, travelers can find the document(s) in question and provide a prompt, well-informed reply. And if the interaction with the customer requires an update for contracts or other documents, that can be handled on the road as well.
Enhanced Security
The workarounds that employees used to use to get remote access to documents produced, in many cases, serious network security risks. Today’s advanced document management systems are protected by state-of-art security measures that prevent unauthorized access.
Improved Document Integrity
It used to be that an employee preparing to go out of town pulled copies of the documents they wanted to work on onto their laptop, edited them while away, and then manually added their changes to the “official” copy when they returned to the office. This method frequently led to confusing and sometimes costly issues associated with version control. With mobile document management, the system ensures that edits from one user or many are being handled properly.
Equip Your Road Warriors
For employees who are frequently on the road, nothing is more appreciated than tools that help them get their work done quickly and efficiently. A mobile document management solution does exactly that. If you’ve got questions about enhancing your company’s document management capabilities, give us a call.
About the Author
Charles Weidman is the President and CTO of Buddha Logic. Charlie has over two decades of experience in the design, development and implementation of content services and business process management solutions. He is also an expert in robotic process automation. Charlie founded Buddha Logic with the idea that well-architected digital document capture and management processes are both beautifully simple and powerfully logical. Find and connect with Charlie on LinkedIn.